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File System Access Management


File System Access Management (FSAM) is a self-service interface that allows users to manage and control access to folders within the UNSW Enterprise File System. Users can manage membership of the groups attached to folders within the file system. An option is also available to create email distribution lists based around file system groups.

What are the advantages of using FSAM?

FSAM is a self-service system using a Workbench interface that allows users to directly manage group memberships and create user groups without logging a request to Service Centre. Using the Workbench interface, users can:

  • View groups
  • Create requests to add a user to a group
  • Create requests to remove a user from a group
  • Create a User Defined Cohort (UDC)
  • Add members to a UDC
  • Remove members from an ORG, UDC or ROLE_MBY group
  • Nominate who will manage or own the UDC
  • Assign a shared file space for the UDC members
  • Create an e-mail distribution list for the UDC members
  • Change memberships on any of the group types
When you add or remove a member from a group, you are creating a request to the group’s owners or managers to authorise your request. Your request automatically generates an e-mail message which is sent to the group’s owners. A member of the owning or managing group then responds to your request by approving or declining it. Requests from those with Administrator rights or from members of the owning or managing group are automatically approved. An e-mail message is not generated in these cases. Note that it takes approximately 30 minutes for an approval to propagate through the system, after it has been approved.

How can I access FSAM?

Windows Users
You can only access FSAM using Internet Explorer. Access: https://identity.ad.unsw.edu.au/IdentityManagement. When prompted enter your z number in the form of adunsw\z1234567 and your zPass password. You should then see the FSAM Portal home page.

Mac Users
Mac users can only access FSAM via a Microsoft Windows environment. One Mac-based method is to use Microsoft's Remote Desktop Connection for Mac terminal client which is free to download and also included in Mac Office 2011.

  1. Launch the 'Remote Desktop Connection' client
  2. When prompted, enter the 'Computer' name: INFPWTS010.ad.unsw.edu.au
  3. When prompted enter your z number in the form of adunsw\z1234567 and your zPass password.
  4. Click any dialog buttons to continue. You will see a blank Windows desktop.
  5. From the Windows 'Start' menu, select 'All Programs' then select 'Internet Explorer'
  6. Using Internet Explorer - enter https://identity.ad.unsw.edu.au/IdentityManagement as the URL and press Return. (You can copy and paste this URL into IE. Click the expand box so that IE will fill the terminal window).
  7. When prompted enter your z number in the form of adunsw\z1234567 and your zPass password.
  8. You should now see the 'FSAM Portal' home page
Linux Users
Linux users can also use the above address and login details to log in a Terminal Server.

NOTE: FSAM is only accessible by staff who have had their shared data migrated to the Enterprise File System. All requests for migration generate a workflow process, requiring approval for the request from the owner/manager of a group or resource.

Training manual and reference card

Download/view the FSAM Training Guide [pdf]

Download/view the FASM Quick Reference Card [pdf].

Video Instructions

Creating a User Defined Cohort
A guide to the process of creating a User Defined Cohort - gathering and inserting data for the basic details of the group, the members and the managers. Download/view video [MP4 8MB]

Modifying a Group
A guide to the process of modifying a group, including changing some of the basic details of the group, changing group membership, changing the management group and granting additional access rights to the group. Download/view video [MP4 8MB]

FSAM Group Types

ORG groups (ORG)

  • Reflect the organisational structure of the university’s organisations
  • Are hierarchical
  • A lower level ORG group is a member of the ORG group above
User Defined Cohorts (UDC)

  • A collection of people created by a user
  • The members share a common role, interest, task or project
  • Allocate access to a secure shared file space and / or an e-mail distribution list
Managed By Groups (ROLE_MBY)

  • Groups of users that are created solely for the management of an Organisational Units or User Defined Cohorts (UDCs)
FSAM Types
Common Questions

Q. - How long does it take an approval to be processed once it is approved?
A. - Currently, approximately 30 minutes.

Q. - What type of groups can manage a UDC?
A. - ORG, UDC or ROLE_MBY groups can manage a UDC. However, only Org groups that have users as members may be assigned as a managed by group.

Q. - Does a Defined Cohort (UDC) require approval before it can be created?
A. - Yes

Q. - Can I still maintain ORG, UDC and ROLE_MBY groups via Active Directory (AD)?
A. - No

Q. - Has FSAM (File System Access Management) been tested with browsers other than Internet Explorer?
A. - Not at this stage.

Q. - Are student services affected?
A. - They are being considered

Q. - How will be rollout be done?
A. - The rollout will be done one ORG Unit at a time.

Q. - How can I logoff the FSAM system?
A. - There is no 'logoff' button, but you can simply close open browser windows to effectively logoff.

Q. - Can I get classroom training in the use of this system?
A. - A training manual and quick reference guide are available on this page, above. If you require further assistance, please seek it from Faculty/Division IT staff.